Copying Custom Views in Outlook from one PC to another

Since I initially allowed the PST file on my new tablet to be created from scratch rather than simply copying over the exising PST file from my main machine, I did not have any of the custom views available to me. Rather than recreate them I found this helpful article that walked me through the process.

This worked just fine for me with the caveat that I really needed to shut down Outlook after having imported the new views. Each time I tried to access them, Outlook would slow to a crawl and a Windows explorer window would open showing the folder where my ImportedViews.pst file was sitting. For good measure I deleted that PST as well while I had Outlook shut down. After opening all was well.

As with most things in Outlook, life would be much simpler if I were in an Exchange server environment, but at least there seem to be workarounds for us non-office folks.

SynchPst

Something that I had a LOT of trouble finding, was a way to keep my Outlook PST files synched between my new laptop, which I use away from home, and my desktop machine which I use most of the time.

If you don’t use Exchange, Microsoft does not seem to have any answers for you, which seems ridiculous as there are many people now in the same situation.

Then I stumbled across SynchPST, a program that does exactly what I need and at a reasonable cost. The “basic” version synchs all the bits that you would care about in your PST file – email, calendar items, tasks and contacts with no fussing about.

SyncBack backup solution

SyncBack is 2BrightSpark’s freeware backup solution. I have been using their freeware product for a couple of years now and have been exceptionally pleased with both its flexibility and its reliability.

I just recently upgraded to their paid-for product (SyncBackSE) and I couldn’t be happier. The reason for the upgrade was prompted by my desire to back up open files as well as to make my backups run a little bit faster.

But for simple backup needs, the freeware product is an excellent choice.

I had tried Window’s built-in backup solution, as well as complicated solutions using batch files and WinZip’s command line interface. The Windows solution is simply terrible – if you don’t think so, try restoring a file some time. It simply didn’t do what I wanted when I wanted.
The Winzip option worked quite well, but changes to it always required a little bit of programming and, to be honest, I don’t need most of my files zipped anyway. Xcopy worked for some stuff, but exclusion lists became a real hassle.

Enter SyncBack – You can do everything through the GUI interface, including selecting folders and subfolders, you can exclude/include files based on criteria or explicitly choosing them, you can choose to zip all files as individual zip files (very handy for a lot of large files – you don’t end up with a super-large zip) or just zip entire folders into their own zip files.
You can keep directories in synch or you can use it to back up your files – and yes there is a difference between the two functions.
And it interfaces elegantly with Window’s task scheduler to allow you to run any profile or group of profiles on any schedule you desire.

I have both my main computer and my wife’s computer back up all out data files to my server computer at 3 am every morning. Once a week, the server computer copies all those files to a separate partition for safekeeping after having made a backup of the copy it just replaced!
It sounds like overkill, but anything I value is stored on 3 separate physical hard drives and I can usually retrieve anything up to just under 3 weeks old if I damage it on my main machine.

This may sound like overkill, but I’ve got enough unused capacity on my server machine to handle it and I *really* value my digital pictures and other items that cannot be easily reproduced. So why would I take the chance since there is no expense for me and I have only my data integrity to gain.

And for the anal retentive out there, yes, I make periodic backups of REALLY critical stuff to CD ROM and store them off site.

Anyway, if you are looking for a free or inexpensive backup solution, SyncBack is an excellent choice.

Skype

I’ve decided to give Skype a go. But I’m not so sure I want to wear a full headset when I use the “phone” so I thought it would be a good idea to use my cell phone earbud instead with it.

It wasn’t exactly obvious where to find this but I should really have known to just try Radio Shack in the first place. Thanks to Joel Ross for finding and posting a link to this little gadget that allows you to plug a standard cell phone headset into the 3/32″ jack at one end and has two 1/8″ plugs at the other to plug into your PC’s Microphone and Speaker jacks.

Note: Radio Shack sometimes changes things around a bit. If you end up at an index page just do a search for part 42-2428.

By the way, if you are using an older Thinkpad you may find you have some issues with this or any other headset/mic combination. Apparently earlier Thinkpads require some sort of gadget inline with the mic in order to work, do a find on Google for 600E microphone. Here is one of the results that helped me.

When I was in Radio Shack to purchase the headset Y-cable one of the employees warned me that somebody else had already tried and it didn’t work. He suggested getting one of their headphones instead. I didn’t argue with him at the time but this didn’t make any sense at all. The next time I’m in I’ll let him know that his other customer simply didn’t do enough homework (and probably came back later to return the headset he’d purchased as well…).

Currency regained

This past Sunday I finally made it back up into the air to get my flight currency back up to par. The weather was fantastic – light winds, light clouds and a beautiful sunset, the likes of which you can only see from the air.

There is something about doing touch and goes against the backdrop of a blood-red sun silhouetting the Atlanta skyline. I only did 6 touch and goes, one of which was a short field takeoff and landing and I loved doing every one. Each is different as things are always changing. In my case the sun was getting lower and lower on the horizon with each subsequent exercise. Plus there was the occasional jet or traffic element to offer some challenge.

One thing I got to see while waiting for takeoff clearence that I’ve never witnessed before was watching one of those banner-towing planes make its approach and drop its banner on one of the unused taxiways at KLZU. I’d read about how they do this in the AOPA magazine but it was a thrill to watch the pilot skillfully drop off his trailing banner right in front of me.

Lenovo X41 Tablet PC Review

I have to say that I’m impressed. The Lenovo Tablet PC, like any of IBM’s products is not the most inexpensive offering on the market. But, as I expected from my other IBM ThinkPad experiences, it is rock solid and works as advertised.

The package I purchased includes the biometric fingerprint scanner as well as the X4 Dock. The fingerprint scanner, frankly, has me giddy. I’m pretty security minded and was interested to see if this new technology would be an asset to somebody wanting to properly protect their machine or a kludgy add on that caused more problems than it solved.
I’m happy to report that it seems the former is the case with the biometric fingerprint scanner. I have separate and distinct passwords for power-on, my hard drive access and my account access on the machine. All of which are navigated by a single swipe of my finger on the scanner.
If you are interested in more than just the most basic security (Account login password) it takes a little knowledge or, in my case, research on Lenovo’s site to figure out what is needed and how to implement it. I have to say that all the information was there so I didn’t have to go scouring the ‘net to find what I needed.

Writing with the Digitizer pen couldn’t be easier, my handwriting has actually improved over the past few years as I’ve been making an effort to adhere to my philosophy that “if it’s worth writing down, it’s worth being able to read again” so I have had very few issues with my handwriting being recognized accurately. Even more astonishing to me is the fact that my cursive handwriting is also being recognized with no effort at all on my part. I am writing as quickly, if not faster, than I would write on a piece of paper and the well-thought-out software reliably figures out what I’m trying to put down.
I don’t know what the digitizer surface is made of, but the resistance to the stylus is surprisingly similar to writing on a sheet of paper. Not at all like some of the experiences I’ve had trying to put my signature down for a credit card purchase where it feels like you are using a ball-point pen on a mirror.
One hint – don’t get too obsessed with trying to watch the intermediate guesses at your final word that show up as you are writing, that will only slow you down and it will magically sort itself out by the end of the word in nearly all cases.
The only issue I have is that corrections can be a little slow. Say it inadvertently capitalizes (or doesn’t) a word because I was a little sloppy with my handwriting, going back and correcting words requires figuring out a very different way of thinking for me at least. Even after coming from many, many years of PDA use. Oh by the way, unlike PDAs you don’t need to re-learn how to write, it recognizes REAL letters.
An article I read on the ThinkPad handwriting recognition said that if you dedicate yourself to using only pen-based input for the first little while (I’d say about 2 or 3 weeks) you’ll become so proficient at it that the keyboard will become practically reserved for true marathon messages.

I would certainly not want to hand write a lengthy email using just the pen, my hand would probably seize up with a writer’s cramp, but for a single paragraph or entering a search term in Google it’s absolutely fine.
A hint, you’ll want to switch to the little digitizer keyboard to enter passwords.

I also have the larger 8 cell battery with my unit. I think it’s a stretch, though not a huge one, to claim 6.5 hours of use is possible with this battery. But I find, using the “ThinkPad Default” power setting that I can see 4+ hours from the unit easily. There are nearly a dozen included settings, everything from “Maximum Performance” through to “Timers Off (Presentation)” to “Maximum Battery Life”. I have played with most of them now and can see where the “Maximum Battery Life” may actually get you much closer to the claimed 6.5 hours of usability but, with the screen that dim, why bother? The battery longevity that I’m seeing is ample for my intended uses for this unit. If I can get through a feature length movie and still have enough power to surf the web and deal with my email for a couple of hours, I’ll be a happy camper indeed.

Probably the only downside to the unit is the lack of a built-in CD ROM drive. The package that I bought included such in the dock, and the lack of a CD drive in the actual unit itself no doubt is part of the reason it is so compact but this makes it very challenging to be useful for movies, which I think is a need any traveller has for their laptop – be it in the airport, on the plane or in the hotel room. I have plenty of shows and movies that I would like to watch during that down time.
Included with the unit is “Virtual Drive” software. It will let you copy an image of just about any number of CDs and DVDs and store them on your hard drive for access later. It is supposed to completely emulate the DVD/CD drive so you can access any of those images without the need to keep swapping in and out the physical disks. One catch though, it can’t deal with CSS encrypted disks which is how the vast majority of Movie DVDs are “protected”.
So the Luddite-inspired MPAA has managed another coup – they can keep me from the content that I have purchased yet again (My Roku Soundbridge can’t play any DRM protected content from iTunes either).

So, even though I consider myself an honest sort of fellow, it looks like I’m going to have to look to one of the peer-to-peer networks to try to acquire a copy of the movies that I already own so that I can use them in a manner that I wish to.

This is not the worst problem in the world, and is a small ‘nit in an otherwise wonderful notebook experience but it’s something you need to consider should you often require the ability to receive and access CDs on the spot. I can see this being an issue perhaps at conferences such as Lotusphere and the like where you might want to follow along with the presenter with your own copy of the slides for greater visibility or to annotate them as the presentation proceeds. If that’s that case, then this may be a consideration for you. If you can get back to your hotel room and rip the DVD/CD to your HD before attending the presentations then there may be no issue.

Again, I’m very pleased with the X41 so far.

Outlook Duplicate Personal Folders

I had a problem where my Outlook PST was duplicated and showed up twice in the “All Mail Folders” list. I found a similar issue on the Computing.net site (read it here) but I could not post a follow up. In case the link fails, here is a quick summary of the original problem and of the entry that helped me out. Hopefully this can help others:

Original issue:

Name: Jet (by luckypingudog)
Date: July 19, 2005 at 13:57:54 Pacific
Subject: Outlook Duplicate Personal Folders
OS: Win XP Pro SP2
CPU/Ram: 2GHz 1GB
Comment:

I recently installed Office 2003 Professional on a computer which previously didn’t have Office installed.

I then copied my PST file from Outlook 2000 on another computer onto the new computer, pasting this PST file into:

C:\Documents and Settings\Username\Local Settings\Application Data\Microsoft\Outlook, replacing the PST file that was there already.

Then when I opened Outlook 2003 (on the new computer) for the first time, it said something along the lines of “PST File cannot be found” (I can’t remember sorry), and it prompted me to browse to my new PST file (in the above directory), which I did. I selected this new PST file then Outlook 2003 opened and all my emails where there.

The problem is that I have two duplicate “Persoanl Folders” in the “All Mail Folders” list on the left of my screen.

Every time I receive a new email, it appears in the inboxes of both of these duplicate “Personal Folders”. Everytime I delete an email from either folder, it is also deleted from the duplicate folder.

My PST file is approximately 1.5GB in size and I have approximately 100 custom sub-folders in each “Personal Folders” list – and each one of these is totally duplicated in each list!

Another seemingly related issue, is that when I click “Send/Receive”, Outlook 2003 does two sends and two receives. As if it’s doing one for one “Personal Folders” and the other for the suplicate “Personal Folders”.

If I right-click on each of the “Personal Folders” and choose “Properties”, the properties for each are 100% identical – even when I click “Folder Size”. When I click “Advanced” in the properties dialogue box, I get the error message:

“The Operation Failed. An object could not be found.”

If I right-click each of the two “Personal Folders” and choose “Open Outlook Data File…” – they BOTH browse to:

C:\Documents and Settings\Username\Local Settings\Application Data\Microsoft\Outlook and show ONLY “outlook.pst” in that folder.

(I have ‘show hidden files and folders’ turned ON, so I’m sure there’s nothing else there).

If I right-click on the two “Personal Folders” then the “Close Personal Folders” option is disallowed (it’s grey and unavailable).

I have tried doing a repair of office 2003 professional, and I’ve also uninstalled it, reinstalled it, and performed an Office Update – but still the problem persists.

Can anyone help? I’ve hunted on the net and it seems a few people have this issue, but I’ve tried following suggestions and so far none apply and/or work.

luckypingudog at hotmail.com

Here is the helpful response:

Name: kdpape
Date: January 04, 2006 at 17:40:25 Pacific
Subject: Outlook Duplicate Personal Folders
Reply:

i get this all the time (don’t know what causes it – but – it’s easy to fix (temporarily – for a week or so)

-close outlook
-go to control panel
-go to mail
-select ‘data files’
you’ll see two listed – although only one has a full path

-highlight the one that doesn’t have a path

– select ‘Remove’

– reopen outlook and all is peachy –

… now if i could just figure out why it happens randomly every couple weeks!

sheesh

And my attempted response:

Thanks kdpape,

I had the same issue and your response just helped me clean up this annoyance.

In my case it was some sort of problem with SynchPST that resulted in an issue with my outlook. For some reason my Desktop outlook started trying to open the PST file that resides on my laptop. When I tried opening laptop on the desktop when the laptop was turned off Outlook complained as described in the first message above. I naively navigated to my existing desktop pst file and ended up “double opening” it and then couldn’t get rid of the 2nd entry or the annoying fully qualified folder names in the favorite folder section.

Again Thanks for the quick solution!

Marc

Middle Age Spread : A For Better or for Worse Collection

Middle Age Spread : A For Better or for Worse Collection Middle Age Spread : A For Better or for Worse Collection

I can’t believe that I read this comic strip every day and can still find these collections where I have not seen any of the stips before! These ones are from a time in my life where I did not have quite as much interest in following the trials and tribulations of the Pattersons.

Always relevant and sometimes poignant I’m never disappointed with Lynn Johnston’s earlier works.

Lately she’s been taking up causes and harping on issues such as the impending loss of the Native American culture. Relevant to be sure, but not terribly entertaining in the context of Lynn’s canvas.

Contact

Contact Contact by Carl Sagan

Well written and consistent with Dr. Sagan’s espoused views in his other works. The movie that it inspired was similar but, of course, much more superficial as movies are wont to be.

I would highly recommend this as an intriguing look at some of the issues and implications that would surely arise should we someday find ourselves faced with proof that we are not alone in this vast cosmos.